Date   

locked Re: Attachments

 

I've had a request for a setting where attachments are automatically deleted after a specified time. . . . .
Is there anything else I should consider when thinking about this feature?
We have older members who may be able to imbed an image but not be able to figure out how to make a formal attachment. (Yeah, digital one-trick ponies.) The list owner or moderator needs to be able to move some of those attachment files to regular photo folders and defeat the automagic deletion for that file. Otherwise, 60 days is probably plenty. Is there a way to let the small attachments (maybe 20 Kb or smaller) go through and NOT be sent to the Attachments folder? Then those that are parts of signatures could go with the message, or even go away. **Although** some may need to be moved to photo folders if it's a small image that's pertinent to the discussion.

I'm also assuming that owners/moderators can go in and delete those monster images that get attached by those guys who just don't understand file sizes. We had a 10 Mb attachment on one group a few weeks ago that annoyed a number of people. It may also require replacing a resized version of the same image

If you compose an HTML message with a photo in it (not just as an attachment), often what happens is that when someone else replies to that message (and does not trim the quoted message), the photo is included in the reply. I have seen this build up over multiple replies, so that you end up with 5-10 copies of the same photo in a thread (and therefore in the Emailed Photos folder). . . . . I don't know the best way to improve this. One solution is for me to try to figure out if an attachment is referenced by a quoted part, and if it is, to delete it from the message. But if you view the quoted part, you'll end up with broken image links. . . . . Thoughts?
If it's the same image, will it have the same file name and date? Can the system delete the latest versions of a file with the same date and name? As for images in quoted, I think users just need to understand that quoted text strips images. All they have to do to see the image is click on thread view and scroll down a little.

Dano


locked Updates #changelog

 

Afternoon updates to the site:

  • In the group threads view, for people with editing privileges, there's now a dropdown that contains options for merging threads, closing threads, deleting threads, and making threads sticky.
  • Emails generated by the calendar are a bit smarter: if there isn't a location specified in the event, then the Location: field isn't displayed in the message. Also, for all day events, only the date is now displayed.
  • Added 'Posted' sort options for photos.
  • Bug fix for # of recent messages in the 'Your Groups' page.

Mark


locked Re: Using the calendar for reminder notices (was: Suggestion for files section)

 

e On Thu, Apr 2, 2015 at 11:11 AM, Trish <pnrfan@gmail.com> wrote:
I really love using the calendar for that. It's way more flexible than
Yahoo's auto reminder notice feature. Nifty set up on the calendar, Mark.
Well done.
Thank you! :)

Mark


locked Re: "Start merge" next to every thread clutters the design

 

On Thu, Apr 2, 2015 at 7:14 PM, Duane <txpigeon@gmail.com> wrote:
Hopefully a simple question. What happens if I close a thread and someone replies a few days later? I doubt that I'll ever close any, but wondered about the consequences.
Their message bounces back with an error message saying the thread is closed.


Just thought of a related question. Can I "Unclose" a thread?
Yep. It's called 'Reopen Thread' and appears in the dropdown for closed threads.

Thanks,
Mark


locked Re: Updates #changelog

 

On Thu, Apr 2, 2015 at 5:12 PM, J. Faulkner <jfaulkner44@embarqmail.com> wrote:
Mark, in your third bullet does ‘when they were taken’ mean when the photo
was actually taken or when it was posted. The photo could have been posted
yesterday, but may have been taken 2 years ago. When it was taken doesn’t
do anything for some groups, but when it was posted is helpful.
I've added 'Posted' sort options as well now. Thanks.

btw, I'm not thrilled with how the dropdown for the sort options
looks. I'll be trying to figure out a better way for that.

Thanks,
Mark


locked Re: "Start merge" next to every thread clutters the design

Duane
 

Hopefully a simple question. What happens if I close a thread and someone replies a few days later? I doubt that I'll ever close any, but wondered about the consequences.

Just thought of a related question. Can I "Unclose" a thread?

Duane


locked Re: No more recent messages #bug

 

On Thu, Apr 2, 2015 at 7:00 PM, JohnF via Groups.io
<johnf1686=yahoo.com@groups.io> wrote:
On my "Your Subscriptions" page, it now says every group I'm a member of has
0 "Recent Messages", including beta, despite there having been a message
less than an hour ago. This was working yesterday.
Ah yes, I called this "Project FOMO" (fear of missing out). The idea
is that if it says there have been no recent messages, you won't feel
like you've missed anything! In this fast paced world, it's a little
respite. A calm within the social media storm, if you will.

Ahem. Stupid bug, fixed now. Thanks for catching it. :)

Mark


locked Re: "Start merge" next to every thread clutters the design

 

On Fri, Mar 27, 2015 at 4:29 PM, Chris Leong <walkraft@gmail.com> wrote:
I think that the thread view would be better if "start merge" wasn't
displayed next to every thread. Merging is an option that you hopefully
won't need to use too often. By adding it next to every post, it clutters up
the design. What I'd suggest instead is a little arrow that linked to other
advanced option. This could include merging, making the thread sticky,
closing the thread and deleting the thread.
Excellent idea. Just pushed to the site. When it refreshes, it goes
back to the beginning of the list. I will fix that at some point so it
returns to where you where.

Thanks,
Mark


locked No more recent messages #bug

 

On my "Your Subscriptions" page, it now says every group I'm a member of has 0 "Recent Messages", including beta, despite there having been a message less than an hour ago.  This was working yesterday.

JohnF



locked Re: Suggestion for files section

Judy F.
 

Thanks Shal and I understand it, but where I'm having a hard time is having 'invite' used for a new calendar event and another 'invite' to 'invite' someone to join the group.

Judy F.
SW Florida - USA

-----Original Message-----
From: Shal Farley [mailto:shal@roadrunner.com]
Sent: Thursday, April 02, 2015 8:45 PM
To: beta@groups.io
Subject: Re: [beta] Re: Suggestion for files section

Judy F,

> Would you explain to me what 'invite' is pertaining to the calendar?
> I think this is really confusing when you have two invites that I > think do two different things.

Yes, two very different things. But I think each is clear enough in its own context.

When you create an entry on the calender there's a checkbox for "Send Invite To Group", which really means sending an invitation to the event.
So if the "event" you are posting on the calendar is a swap meet, then this option posts a message to your group inviting everyone to attend the swap meet.

That Invite goes out immediately when you post the event on the calendar. That makes it distinct from Reminders (which go out in advance of the event by an hour, a day or however much time you select).

-- Shal


locked Re: Suggestion for files section

 

Judy F,

Would you explain to me what 'invite' is pertaining to the calendar?
I think this is really confusing when you have two invites that I
think do two different things.
Yes, two very different things. But I think each is clear enough in its own context.

When you create an entry on the calender there's a checkbox for "Send Invite To Group", which really means sending an invitation to the event. So if the "event" you are posting on the calendar is a swap meet, then this option posts a message to your group inviting everyone to attend the swap meet.

That Invite goes out immediately when you post the event on the calendar. That makes it distinct from Reminders (which go out in advance of the event by an hour, a day or however much time you select).

-- Shal


locked Re: Suggestion for files section

Duane
 

Thanks, Shal. That's one of the great things about this site, specifically this group, sharing viewpoints and seeing how others interpret things. The clearer it is, the less mistakes we should make.

Duane


locked Re: Suggestion for files section

 

Duane,

I'd go for those. Even Periodic, Scheduled, or Notification might
fit better than Notice?
Think of it in the context of the page you see when creating or editing an event. At the top you've taken care of the schedule (Start ...), and the Periodicity (Repeats ...) and now you're down at the bottom.

Somewhere among Description, Reminders, and "Send Invite To Group" we need a control that says whether the Description (and any attachments) is to be sent at the scheduled time. There's where we need a word that is clearly distinct from a Reminder or an Invite and (hopefully) carries the connotation of being sent "at that time".

Maybe the "Send Invite To Group" box and this new control should be above the reminders (so they don't get lost in that larger section).

In that context, I don't think even "Send Notice To Group" would be sufficiently distinct. Maybe:

|_| Send Invite to Group now
|_| Send Notice to Group at scheduled time

Then adding reminders (in between those two times) is natural and in context, at least for "events".

For recurring postings (such as group rules) one wouldn't use an Invite nor any Reminders, just the Notice on a Repeat schedule.

-- Shal


locked Re: Suggestion for files section

Judy F.
 

Shal, maybe this was clarified before and I missed it, but I continually hear you and others discuss invite when talking about the calendar. Whenever I see that, I immediately think about an invitation to join the group.

Would you explain to me what 'invite' is pertaining to the calendar? I think this is really confusing when you have two invites that I think do two different things.

Thanks,

Judy F.
SW Florida - USA

-----Original Message-----
From: Shal Farley [mailto:shal@roadrunner.com]
Sent: Thursday, April 02, 2015 4:50 PM
To: beta@groups.io
Subject: Re: [beta] Re: Suggestion for files section

Duane,

> On an Event announcement, the message to the group includes ...

Oops, terminology again. I wasn't referring to the message sent if you Check "Send Invite to the group" - that happens when you post the event.

By "Announcement" I meant the proposed feature to send a message at the date & time of the event (as also opposed to Reminders, which goes out ahead of the event by the amount of time you select).

Can we call those three things "Invites" (sent when event posted), "Reminders" (sent ahead of event), and "Announcements" (sent at the time of the event)?

There may be a better word to use for "Announcement", as I can see where you might not be alone in inferring that to be synonymous with an "Invite". "Notice"? A tad generic, but I think it avoids the implication of being sent in advance. It also might fit better with the intended use as a way to send periodic group rules and other ... notices. Hmm, maybe that works. "Invite", "Reminder", and "Notice".

> On an all day event (one day), it shows the date with 12:00am for > start and end times, along with the time zone.

Right, and I think for all-day events those lines could be omitted in all event-related messages.

> It shows Where: with nothing after it for Location.

And there too, if the field is blank the whole line could be omitted.

Sigh, all these tweeky little cases for Mark to handle. But at least it isn't adding any complexity to the user interface (apart from the one new control for sending an "Announcement" or not).

-- Shal



On 4/2/2015 11:15 AM, Duane wrote:
On Thu, Apr 2, 2015 at 10:23 am, Shal Farley<shal@roadrunner.com>
wrote:

Duane,

If using the Calendar to schedule messages, I'd like to be able to
NOT include the Start and End date/time nor Location, in the email
that is sent. That would require yet another option.
I think the option is already there: "All day event". It just needs
to have the effect of not including the time& time zone information.
I'll have to check what happens if you simply leave the Location
field empty.

There are likely other things that ought to be different in the
formatting of an "Announcement" versus that of a "Reminder".

-- Shal
On an Event announcement, the message to the group includes the Event
Name as the title, Start& End Date& Time, and Location. On an all
day event (one day), it shows the date with 12:00am for start and end
times, along with the time zone. It shows Where: with nothing after
it for Location. As you mentioned, having a slightly different format
for Announcement would be better.

Duane







locked Re: Attachments

Judy F.
 

Is there any way in place of the photos you could have a link to that photo so we could at least get to the photo?
Judy F.
SW Florida - USA

-----Original Message-----
From: Mark Fletcher [mailto:markf@corp.groups.io]
Sent: Thursday, April 02, 2015 1:23 PM
To: beta@groups.io
Subject: [beta] Attachments

Hi All,

I've had a request for a setting where attachments are automatically deleted after a specified time. I think that seems like a reasonable request, especially since there's a limit to how much space each group has for attachments/files/photos/etc. Is there anything else I should consider when thinking about this feature?

Also, somewhat related, is the following: If you compose an HTML message with a photo in it (not just as an attachment), often what happens is that when someone else replies to that message (and does not trim the quoted message), the photo is included in the reply. I have seen this build up over multiple replies, so that you end up with
5-10 copies of the same photo in a thread (and therefore in the Emailed Photos folder). This is not a good experience for many reasons. I don't know the best way to improve this. One solution is for me to try to figure out if an attachment is referenced by a quoted part, and if it is, to delete it from the message. But if you view the quoted part, you'll end up with broken image links. Or I could auto-trim the quoted part, using the same rules that I use to collapse quoted parts on the web site, and delete any referenced attachments at the same time. Thoughts?

Thanks,
Mark


locked Re: Updates #changelog

Judy F.
 

Mark, in your third bullet does ‘when they were taken’ mean when the photo was actually taken or when it was posted.  The photo could have been posted yesterday, but may have been taken 2 years ago.  When it was taken doesn’t do anything for some groups, but when it was posted is helpful. 

 

Thanks,

Judy F.

SW Florida - USA

 

From: Mark Fletcher [mailto:markf@corp.groups.io]
Sent: Thursday, April 02, 2015 12:40 PM
To: beta@groups.io
Subject: [beta] Updates #changelog

 

Hi All,

I completed a bunch of changes last night involving how we handle photos. Most of the changes were internal, but here's what you should see:

  • Photos, both in the photos section and sent as attachments, should now be oriented correctly based on their EXIF info (jpegs only).
  • For Emailed Photos, there's now a pointer back to the message.
  • You can now sort photos, either by name or when they were taken.

Other, non-photo changes recently:

  • We now send subscriber notifications when people are approved in restricted groups.
  • Calendar reminders that appeared in digests did not have the HTML from their descriptions removed. That's been fixed.
  • The default is now to not send calendar event announcements to the group.

Please let me know if you see any weirdness, especially with photos and photo attachments.

Thanks, Mark


locked Re: Suggestion for files section

Duane
 

On Thu, Apr 2, 2015 at 01:49 pm, Shal Farley <shal@roadrunner.com> wrote:

Duane,

There may be a better word to use for "Announcement", as I can see where
you might not be alone in inferring that to be synonymous with an
"Invite". "Notice"? A tad generic, but I think it avoids the implication
of being sent in advance. It also might fit better with the intended use
as a way to send periodic group rules and other ... notices. Hmm, maybe
that works. "Invite", "Reminder", and "Notice".
I'd go for those. Even Periodic, Scheduled, or Notification might fit better than Notice?


Sigh, all these tweeky little cases for Mark to handle. But at least it
isn't adding any complexity to the user interface (apart from the one
new control for sending an "Announcement" or not).
Yeah, I certainly don't envy him all these details. I suspect some are super simple to do (for him anyway), but there are bound to be some that will have him banging his head against the wall. ;>) If it were me, I'd be jumping from one piece to another and probably end up with a real mess. Judging from Mark's Trello page, he seems to be pretty organized and disciplined though. One thing at a time and don't rush any of it.


-- Shal
Duane


locked Re: Suggestion for files section

 

Duane,

On an Event announcement, the message to the group includes ...
Oops, terminology again. I wasn't referring to the message sent if you Check "Send Invite to the group" - that happens when you post the event.

By "Announcement" I meant the proposed feature to send a message at the date & time of the event (as also opposed to Reminders, which goes out ahead of the event by the amount of time you select).

Can we call those three things "Invites" (sent when event posted), "Reminders" (sent ahead of event), and "Announcements" (sent at the time of the event)?

There may be a better word to use for "Announcement", as I can see where you might not be alone in inferring that to be synonymous with an "Invite". "Notice"? A tad generic, but I think it avoids the implication of being sent in advance. It also might fit better with the intended use as a way to send periodic group rules and other ... notices. Hmm, maybe that works. "Invite", "Reminder", and "Notice".

On an all day event (one day), it shows the date with 12:00am for
start and end times, along with the time zone.
Right, and I think for all-day events those lines could be omitted in all event-related messages.

It shows Where: with nothing after it for Location.
And there too, if the field is blank the whole line could be omitted.

Sigh, all these tweeky little cases for Mark to handle. But at least it isn't adding any complexity to the user interface (apart from the one new control for sending an "Announcement" or not).

-- Shal



On 4/2/2015 11:15 AM, Duane wrote:
On Thu, Apr 2, 2015 at 10:23 am, Shal Farley<shal@roadrunner.com>
wrote:

Duane,

If using the Calendar to schedule messages, I'd like to be able
to NOT include the Start and End date/time nor Location, in the
email that is sent. That would require yet another option.
I think the option is already there: "All day event". It just needs
to have the effect of not including the time& time zone
information. I'll have to check what happens if you simply leave
the Location field empty.

There are likely other things that ought to be different in the
formatting of an "Announcement" versus that of a "Reminder".

-- Shal
On an Event announcement, the message to the group includes the Event
Name as the title, Start& End Date& Time, and Location. On an all
day event (one day), it shows the date with 12:00am for start and end
times, along with the time zone. It shows Where: with nothing after
it for Location. As you mentioned, having a slightly different
format for Announcement would be better.

Duane






locked Re: Suggestion for files section

Duane
 

On Thu, Apr 2, 2015 at 10:23 am, Shal Farley <shal@roadrunner.com> wrote:

Duane,

> If using the Calendar to schedule messages, I'd like to be able to
> NOT include the Start and End date/time nor Location, in the email
> that is sent. That would require yet another option.

I think the option is already there: "All day event". It just needs to
have the effect of not including the time & time zone information. I'll
have to check what happens if you simply leave the Location field empty.

There are likely other things that ought to be different in the
formatting of an "Announcement" versus that of a "Reminder".

-- Shal
On an Event announcement, the message to the group includes the Event Name as the title, Start & End Date & Time, and Location. On an all day event (one day), it shows the date with 12:00am for start and end times, along with the time zone. It shows Where: with nothing after it for Location. As you mentioned, having a slightly different format for Announcement would be better.

Duane


locked Using the calendar for reminder notices (was: Suggestion for files section)

 

I really love using the calendar for that. It's way more flexible than Yahoo's auto reminder notice feature. Nifty set up on the calendar, Mark. Well done.

Trish

On Thu, Apr 2, 2015 at 1:51 PM, Steph <hsrsp@...> wrote:
I started using the calendar for scheduled important moderator/owner messages and I leave the location blank.