Date   

moderated Re: Purging personal info per UKGDPR #misc

Andy Wedge
 

On Mon, Oct 11, 2021 at 07:10 AM, J_Catlady wrote:
Work email addresses are considered personal info,
Any data or combinations of different data that allow you to identify someone can come under the category of personal data. The name 'Mark Fletcher' may not be considered as personally identifiable as there are probably lots of Mark Fletchers in the world but if you combine that with Groups.io then it identifies just one person. See https://gdpr.eu/eu-gdpr-personal-data/ if you want to read a bit more.

@Bob, as Bruce pointed to the Compliance page, one thing you can get you ex-member to do is to delete her Groups.io account.

Andy


moderated Re: Purging personal info per UKGDPR #misc

Bruce Bowman
 


moderated Re: Purging personal info per UKGDPR #misc

Malcolm Austen
 

On Mon, 11 Oct 2021 04:05:33 +0100, Bob Bellizzi <cdfexec@...> wrote:

Technically, the Past Member Record should be purged.

IANAL but I don't believe that is the case Bob. GDPR allows you to keep a record that you previously had a working relationship with a person. As GIO identifies by email address, then that address can remain in a past member record.

You are, of course, allowed to keep a record of the GDPR request and your actions on it.

Malcolm.

--
Malcolm Austen - email: malcolm.austen@...


moderated Re: Purging personal info per UKGDPR #misc

Dave Wade
 

Steve,

You have had the option to opt out of the phone directory for as long as I
can remember.
Do libraries still have paper copies? Don't they send you to a computer
terminal? I don't even know if a paper directory is still produced.
E-mail addresses are personal information.
GDPR is a total mess. "Informed Consent" is only one reason to hold data.

Dave

-----Original Message-----
From: main@beta.groups.io <main@beta.groups.io> On Behalf Of Steve
Hayes
Sent: 11 October 2021 05:54
To: main@beta.groups.io
Subject: Re: [beta] Purging personal info per UKGDPR #misc

On 10 Oct 2021 at 20:41, J_Catlady wrote:

I wonder whether the simple existence of an email address on a site
can be considered personal information, especially if not linked
somehow to a real name.
If it were, wouldn't that make telephone directories illegal?

Are there plans to have a book burning of all old telephone directories
held in
libraries?



--
Steve Hayes
E-mail: shayes@dunelm.org.uk
Blog: https://methodius.blogspot.com/
Web: http://www.khanya.org.za/stevesig.htm
Phone: 083-342-3563 or 012-333-6727
Fax: 086-548-2525






moderated Re: Purging personal info per UKGDPR #misc

 

Work email addresses are considered personal info, since they contain the person’s full name and place of employment. So I guess those need to be scrubbed? IANAL

On Oct 10, 2021, at 9:54 PM, Steve Hayes <hayesstw@telkomsa.net> wrote:

On 10 Oct 2021 at 20:41, J_Catlady wrote:

I wonder whether the simple existence of an email address on a site can be
considered personal information, especially if not linked somehow to a real
name.
If it were, wouldn't that make telephone directories illegal?

Are there plans to have a book burning of all old telephone directories held
in libraries?



--
Steve Hayes
E-mail: shayes@dunelm.org.uk
Blog: https://methodius.blogspot.com/
Web: http://www.khanya.org.za/stevesig.htm
Phone: 083-342-3563 or 012-333-6727
Fax: 086-548-2525






--
J

Messages are the sole opinion of the author, especially the fishy ones.
My humanity is bound up in yours, for we can only be human together. - Desmond Tutu


moderated Re: Purging personal info per UKGDPR #misc

Steve Hayes
 

On 10 Oct 2021 at 20:41, J_Catlady wrote:

I wonder whether the simple existence of an email address on a site can be
considered personal information, especially if not linked somehow to a real
name.
If it were, wouldn't that make telephone directories illegal?

Are there plans to have a book burning of all old telephone directories held
in libraries?



--
Steve Hayes
E-mail: shayes@dunelm.org.uk
Blog: https://methodius.blogspot.com/
Web: http://www.khanya.org.za/stevesig.htm
Phone: 083-342-3563 or 012-333-6727
Fax: 086-548-2525


moderated Re: Purging personal info per UKGDPR #misc

 

I wonder whether the simple existence of an email address on a site can be considered personal information, especially if not linked somehow to a real name.


On Oct 10, 2021, at 8:35 PM, Bob Bellizzi <cdfexec@...> wrote:

Forget it for tonight.  I've just scanned a relevant part of that GDPR and it seems to go in circles.
Another day; another viewpoint.  thanks for asking,
bob
--

Bob Bellizzi
FuchsFriends@groups.io online  support  group for corneal dystrophy patients & caregivers
The Corneal Dystrophy Foundation 


--
J

Messages are the sole opinion of the author, especially the fishy ones.
My humanity is bound up in yours, for we can only be human together. - Desmond Tutu


moderated Re: Purging personal info per UKGDPR #misc

Bob Bellizzi
 

Forget it for tonight.  I've just scanned a relevant part of that GDPR and it seems to go in circles.
Another day; another viewpoint.  thanks for asking,
bob
--

Bob Bellizzi
FuchsFriends@groups.io online  support  group for corneal dystrophy patients & caregivers
The Corneal Dystrophy Foundation 


moderated Re: Purging personal info per UKGDPR #misc

Bob Bellizzi
 

I've wiped her except for her email address as one who left and 6 activity notes w/her email address in them.
I'm pretty sure that an email address is personal but I don't think even a group owner can delete that record.

--

Bob Bellizzi
FuchsFriends@groups.io online  support  group for corneal dystrophy patients & caregivers
The Corneal Dystrophy Foundation 


moderated Re: Purging personal info per UKGDPR #misc

 

What personal info is in her member record?

On Sun, Oct 10, 2021 at 8:08 PM Bob Bellizzi <cdfexec@...> wrote:
Mark I received an unsubscribe today from a UK person who requested me to remove all personal information per the UK GDPR.
Luckily, she unsubscribed prior to any posting.
But after removing her from a welcome message I am still stuck with a Past Members' record.
Technically, the Past Member Record should be purged.
Do you know if it's safe to just leave it or does a change have to be made to the system to handle this.
Bob
--

Bob Bellizzi
FuchsFriends@groups.io online  support  group for corneal dystrophy patients & caregivers
The Corneal Dystrophy Foundation 


--
J

Messages are the sole opinion of the author, especially the fishy ones.
My humanity is bound up in yours, for we can only be human together. - Desmond Tutu


moderated Purging personal info per UKGDPR #misc

Bob Bellizzi
 

Mark I received an unsubscribe today from a UK person who requested me to remove all personal information per the UK GDPR.
Luckily, she unsubscribed prior to any posting.
But after removing her from a welcome message I am still stuck with a Past Members' record.
Technically, the Past Member Record should be purged.
Do you know if it's safe to just leave it or does a change have to be made to the system to handle this.
Bob
--

Bob Bellizzi
FuchsFriends@groups.io online  support  group for corneal dystrophy patients & caregivers
The Corneal Dystrophy Foundation 


moderated Re: #suggestion Invited Member Export and more advanced display capabilities #suggestion

Duane
 

On Sun, Oct 10, 2021 at 04:04 PM, Al wrote:
I usually don't want to see members who have accepted invites on the Invites page
To minimize the annoyance factor, you could sort on Status to get the types together and ignore the Accepted section.

Duane


moderated #suggestion Invited Member Export and more advanced display capabilities #suggestion

Al
 

I've been trying to see if there's a way to do this, but so far, it  doesn't seem that there is.

The "Download" feature on the Member page allows for loading all members in a single text file, which is very handy for cross-referencing with other lists.  One problem is that this doesn't include invited members to the group that have not yet accepted an invite. Of course, this is by design, but it would be nice to have a way to export this information as well. This helps to answer the question: is a member either part of this group or has received an invite to it in the past?

The best I've been able to do is tweak the URL to show me all of the invited members on a single page, since the default pagination is really annoying (no GUI option to change this), but a text-based format that could be easily parsed would be nice.

Additionally, filter capabilities for "Invited Members", similar to those of "Members", would be very helpful. For instance, I usually don't want to see members who have accepted invites on the Invites page, since that just adds noise. A way to show only sent and sent/expired would be helpful.

Thanks for the consideration!

Al


moderated Re: 14-day expired pending member does not generate a log entry #bug #suggestion

 

LOL, it got hidden in the collapsed quoted text as I didn't reformat it...

>>> J_Catlady via groups.io wrote:
>>> member xyz@abc

>>> Christos Psarras <christos@...> wrote:
>>> member abc@xyz


moderated Re: 14-day expired pending member does not generate a log entry #bug #suggestion

 

No, I don’t. Just trying to be helpful, actually.


On Oct 10, 2021, at 5:08 AM, Christos Psarras <christos@...> wrote:



You just have to be different, don't you? :)


On 2021-10-10 01:59, J_Catlady via groups.io wrote:
member xyz@abc


On Oct 9, 2021, at 10:14 PM, Christos Psarras <christos@...> wrote:

member abc@xyz


--
J

Messages are the sole opinion of the author, especially the fishy ones.
My humanity is bound up in yours, for we can only be human together. - Desmond Tutu


moderated Re: 14-day expired pending member does not generate a log entry #bug #suggestion

 

You just have to be different, don't you? :)


On 2021-10-10 01:59, J_Catlady via groups.io wrote:
member xyz@abc


On Oct 9, 2021, at 10:14 PM, Christos Psarras <christos@...> wrote:

member abc@xyz


moderated Re: 14-day expired pending member does not generate a log entry #bug #suggestion

 

B. “Pending member xyz@abc expired and was deleted.”


On Oct 9, 2021, at 10:14 PM, Christos Psarras <christos@...> wrote:



So to recap, the suggestion is:

For non-claimed pending members who expire after 14 days without being approved and get auto-removed from the pending members queue:

A. Change the reason text in their record entry in the past member list from "Removed" to "Expired"

B. Add an activity log entry which indicates their removal/rejection from the pending queue due the 14-day expiration and not being approved during that time frame. Maybe "Pending member abc@... was automatically rejected/declined due to pending membership time limit expiration, via system" or something along these lines. 

Part B would necessitate a new category added though, "Expired pending membership", "Pending member expired", or something like that, as the only existing category it could possibly go under would be "Rejected Member" but then it wouldn't quite jive with "Expired" in A above.

Cheers,
Christos


--
J

Messages are the sole opinion of the author, especially the fishy ones.
My humanity is bound up in yours, for we can only be human together. - Desmond Tutu


moderated Re: 14-day expired pending member does not generate a log entry #bug #suggestion

 

So to recap, the suggestion is:

For non-claimed pending members who expire after 14 days without being approved and get auto-removed from the pending members queue:

A. Change the reason text in their record entry in the past member list from "Removed" to "Expired"

B. Add an activity log entry which indicates their removal/rejection from the pending queue due the 14-day expiration and not being approved during that time frame. Maybe "Pending member abc@... was automatically rejected/declined due to pending membership time limit expiration, via system" or something along these lines. 

Part B would necessitate a new category added though, "Expired pending membership", "Pending member expired", or something like that, as the only existing category it could possibly go under would be "Rejected Member" but then it wouldn't quite jive with "Expired" in A above.

Cheers,
Christos


moderated Re: 14-day expired pending member does not generate a log entry #bug #suggestion

 

So that should be changed to "expired."

On Sat, Oct 9, 2021 at 7:56 PM Christos Psarras <christos@...> wrote:

The expired member is described as "removed" in the past members list.

Cheers,
Christos


On 2021-10-09 20:10, J_Catlady via groups.io wrote:
And did you say this is currently described in some log as “removed”? I think that should be changed to “expired.” Wasn’t sure whether you were talking hypothetically or factually and I have no examples to check in my group.


On Oct 9, 2021, at 4:42 PM, Christos Psarras <christos@...> wrote:

On Sat, Oct 9, 2021 at 07:20 PM, J_Catlady wrote:
I would make the entry in the past members list say "expired"
Good call.  My original thought was rejected as in rejected (by the system) but expired is better, self-explanatory.

Cheers,
Christos

--
J


--
J

Messages are the sole opinion of the author, especially the fishy ones.
My humanity is bound up in yours, for we can only be human together. - Desmond Tutu


moderated Re: 14-day expired pending member does not generate a log entry #bug #suggestion

 

The expired member is described as "removed" in the past members list.

Cheers,
Christos


On 2021-10-09 20:10, J_Catlady via groups.io wrote:
And did you say this is currently described in some log as “removed”? I think that should be changed to “expired.” Wasn’t sure whether you were talking hypothetically or factually and I have no examples to check in my group.


On Oct 9, 2021, at 4:42 PM, Christos Psarras <christos@...> wrote:

On Sat, Oct 9, 2021 at 07:20 PM, J_Catlady wrote:
I would make the entry in the past members list say "expired"
Good call.  My original thought was rejected as in rejected (by the system) but expired is better, self-explanatory.

Cheers,
Christos

--
J

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