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moderated Re: Deleting attachments when out of space #update

Laurence Marks <marks@...>
 

How about deduplication first? Eliminate multiple instances of the same file--perhaps even annotating the messages to indicate where the file has been retained--reducing space with no loss of information.

To carry this thought a little further (and this may be out of scope), there are schemes where files differing only slightly have the common parts deduplicated. Riverbed was one of the first firms to provide hardware appliances that do this, but now it's a complete industry. See   Deduplication Appliance Buying Guide


Larry


--
Larry Marks


moderated Re: Deleting attachments when out of space #update

Duane
 

On Tue, Jan 7, 2020 at 11:25 PM, Mark Fletcher wrote:
That is indeed an existing group setting, at the bottom of the `Message Policies` section of the Group Settings page.
 
Not to get too far offtrack, but it might be better if the Out Of Space choice said "Bounce Messages With Attachments" to make it clear.  As is, "Bounce Messages", sounds like all messages would be bounced (though I know they wouldn't.)

Having the 'Keep' option Shal mentioned in his other message, that moderators could use to prevent an attachment from being deleted during the purge, might be less work than moving?  This way there'd be no need to keep things related, as with a move, but I can see situations where being able to save the information elsewhere would be useful.  I don't think it should be a member option because most likely everyone would feel that their attachment needed to be saved.

Thanks,
Duane


moderated Re: Deleting attachments when out of space #update

Chris Jones
 

On Wed, Jan 8, 2020 at 08:56 AM, Michael Pavan wrote:
It would be great to be able to move attachments from messages to Files or Photos
I think that would be a very popular option! However, IIRC non - photo format attachments cannot be found in the emailed photos album (although they are in there somewhere) so there would IMHO need to be a way of finding them more easily.

Chris


moderated Re: Deleting attachments when out of space #update

Michael Pavan
 

Mark,

On Jan 8, 2020, at 1:39 AM, Shal Farley <@Shal> wrote:

Mark,

My thought is for the initial deletion that I will not log each of
those messages, to avoid a mass spamming of everyone's activity log.
Would it be possible during the initial deletion to have a single log entry showing the high-water mark of the deletion (date and/or message number) and the number of affected messages?
Yes, please.

Possibly this could be used in lieu of individual entries any time a deletion batch exceeds some (large) number of affected messages.
Perhaps with a link (or drop down menu) to the list of individual deletions...


Also, bump: https://beta.groups.io/g/main/message/14338
Agreed.
It would be great to be able to move attachments from messages to Files or Photos, where they could be rationally organized - not only would this help to preserve valued attachments, but make them easier to find or access. It would be a bonus if a link to the attachment remained with the message should someone happen to be looking at old messages.

Attachments when moved to Files or Photos could be titled intuitively, rather than having to edit message Subject lines which often aren't (and the notifications that message editing can trigger).

Michael


moderated Re: Deleting attachments when out of space #update

 

Mark,

My thought is for the initial deletion that I will not log each of
those messages, to avoid a mass spamming of everyone's activity log.
Would it be possible during the initial deletion to have a single log entry showing the high-water mark of the deletion (date and/or message number) and the number of affected messages?

Possibly this could be used in lieu of individual entries any time a deletion batch exceeds some (large) number of affected messages.

Also, bump: https://beta.groups.io/g/main/message/14338

Shal


moderated Re: Deleting attachments when out of space #update

 

On Tue, Jan 7, 2020 at 7:57 PM Gerald Boutin <groupsio@...> wrote:

What if part two was when the 100% limit was reached and new uploads were no longer allowed? This would give group owners control on prioritization as to what got deleted.


That is indeed an existing group setting, at the bottom of the `Message Policies` section of the Group Settings page.

Thanks,
Mark 


moderated Re: Deleting attachments when out of space #update

Gerald Boutin <groupsio@...>
 

On Tue, Jan 7, 2020 at 07:58 PM, Mark Fletcher wrote:
Please let me know if you have any questions or suggestions.
This almost sounds cumbersome.

What if part two was when the 100% limit was reached and new uploads were no longer allowed? This would give group owners control on prioritization as to what got deleted.

--
Gerald


moderated Re: Infinite Scroll on Databases

Maria McGrath
 

It now works on Databases - THANK YOU


moderated Deleting attachments when out of space #update

 

Hi All,

The process that deletes attachments from messages when a group runs out of space has had a bug in it for quite some time, preventing it from working (insert Homer Simpson DOH! here). I have fixed that bug and will start up the process again soon, but I wanted to outline it before I did so.

There are two parts to this system, the one time notification part, and the nightly deletion part.

Starting in the next day or so, I will turn on the notification part. This part looks at all groups every night and the *first time* a group goes over 80% of their storage limit, it sends the following email to the group owners telling them this and outlining the options:

This email message is a notification to let you know that your group GROUPNAME is using over 80% of its available storage of XXGBs. The storage space is used by attachments, files, photos, database images and wiki images. You can view the usage statistics for your group here.
Based on your group settings, when the storage limit is reached, messages to the group that contain attachments will be bounced./the oldest attachments will be automatically deleted to make space.
Note: If your group is already over its storage allotment, we will delete attachments starting in two weeks from when you received this notice.
If you would like to increase the amount of storage space available for your group, please visit:
GROUPURL/plans
Alternatively, you can set your group to bounce messages that contain attachments.
If you have any questions, please visit our help center or contact us at support@groups.io.


In two weeks, for those groups that are over their limit, attachments will be deleted to get each group under the storage limit. Attachments will be deleted from the oldest messages first. The text in the messages will not be deleted, just the attachments themselves. I will delete enough attachments to get the group to 95% of their storage limit. After that, the process will run nightly to keep each group under their storage limit.

There is a new activity log entry, "Attachments deleted for space." That will log each message whose attachments have been deleted. My thought is for the initial deletion that I will not log each of those messages, to avoid a mass spamming of everyone's activity log. But after that I will turn it on.

To view how much space your group is using, click on the Billing or Upgrade tab under Admin for your group.

Please let me know if you have any questions or suggestions.

Thanks,
Mark


moderated Personal comments on beta

 

Hi All,

I am back from vacation and digging through my email. I will have thoughts about what to do instead of Canny and a few other things over the next few days, but I wanted to quickly address something that I saw over the past month.

Please keep comments on beta focused on the service and on ideas on how to improve it. Resist any urge to make personal comments about other members. Sarcasm is also not a good idea; I've been burned several times by people misunderstanding my sarcasm. Comments like 'this thread should be closed' are also not helpful.

We all want the same thing, to make Groups.io better, and to have free (possibly gluten free) donuts on Sunday. And yes, I know I've made that joke before on here, in a similar email to this. I think we'd all like it if I didn't have to make that joke again. :-)

Thanks,
Mark


moderated Re: Infinite Scroll on Databases

Maria McGrath
 

Thank you,
I had change dit in preferences but the Database does not work and only shows 20 rows at a time.
Will this be on the to do list ?
Maria


moderated Re: change or add "updated" date for updated files

 

On Tue, Jan 7, 2020 at 11:40 AM, Gerald Boutin wrote:
my preference would be just the latest date
Agreed. Also would be nice to add a description of the update to the (already existing) optional notification to members that the file has been updated.
 
--
J

Messages are the sole opinion of the author, especially the fishy ones.
My humanity is bound up in yours, for we can only be human together. - Desmond Tutu


moderated Re: change or add "updated" date for updated files

Gerald Boutin <groupsio@...>
 

On Tue, Jan 7, 2020 at 01:34 PM, J_Catlady wrote:
It might be helpful to see the date a file was updated, instead of or in addition to the original date it was uploaded (which is all that shows now in the display).
--
J

Messages are the sole opinion of the author, especially the fishy ones.
My humanity is bound up in yours, for we can only be human together. - Desmond Tutu

Agreed, and my preference would be just the latest date.
 
--
Gerald


moderated change or add "updated" date for updated files

 

It might be helpful to see the date a file was updated, instead of or in addition to the original date it was uploaded (which is all that shows now in the display).
--
J

Messages are the sole opinion of the author, especially the fishy ones.
My humanity is bound up in yours, for we can only be human together. - Desmond Tutu


moderated Re: Infinite Scroll on Databases

Duane
 

On Mon, Jan 6, 2020 at 06:09 PM, Maria McGrath wrote:
Is there any plan to have infinite scroll in databases ?  At the moment it only shows 20 rows at a time?
Actually, you can set your Items Per Page in your account to anything other than infinite scroll (20, 50, 100) and it shows that number.  I'm not sure why I.S. has never worked in databases.

Duane


moderated Re: streamlining moderation-suggestion

Sarah k Alawami
 

Actually I see the subject of the email when I get it, can even read the entire message that way and can do what i need to do all through email. Can you make your suggestion a bit clearer as I fear I'm misunderstandin something here.

Blessings and happy Monday

Sarah Alawami, owner of TFFP. . For more info go to our website. This is also our libsyn page as well.

to subscribe to the feed click here

Our telegram channel is also a good place for an announce only in regard to podcasts, contests, etc.

Our discord is where you will know when we go live on youtube, twitch and mixer. Thanks Restream staff.

Finally, to become a patron and help support the podcast go here

On 5 Jan 2020, at 17:51, ro-esp wrote:

Hi all

So you get an email that there's a message to be reviewed, click the link and see there's list, with a box to tick and who the sender is and what the subject is....but not the actual content. So you have to click the subject and then can read the message..and then have to click it away before you can approve/reject.

My suggestion is that clicking the link in the notification-email takes you directly to the text ("body") of the message and you have the buttons (approve, delete, reject, edit) on that same page.

groetjes/ĝis, Ronaldo


moderated Infinite Scroll on Databases

Maria McGrath
 

Hi,
Is there any plan to have infinite scroll in databases ?  At the moment it only shows 20 rows at a time?

Thank you,


moderated Re: Search capability for Calendar #suggestion

 

Since we list a lot of events each month, posting a message for each one could annoy the members. So, we mostly post a monthly summary, plus special announcements for late arrivals.

-r

On Jan 6, 2020, at 10:18, Duane <txpigeon@...> wrote:

... if you're sending an invitation to the group when you post the event, they can search for it in the message archive as long as the information is included in the event description.


moderated Re: Search capability for Calendar #suggestion

Duane
 

On Mon, Jan 6, 2020 at 11:48 AM, Rich Morin wrote:
While using the Calendar, I was sad not to find a way to search for (say) a venue or performer's name. Could a search facility be added?
I can see where you might want to do that directly.  In the meantime, if you're sending an invitation to the group when you post the event, they can search for it in the message archive as long as the information is included in the event description.

Duane


moderated Search capability for Calendar #suggestion

 

I've just started using Groups.io as a way to publicize acoustic guitar events in the SF Bay Area. While using the Calendar, I was sad not to find a way to search for (say) a venue or performer's name. Could a search facility be added?

-r